Job Description
Job Description
Job Description
Benefits:
- 401(k)
- Bonus based on performance
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Exact Solar is a growing solar company with a main office located in Bucks County, PA. We are seeking a highly capable Executive Assistant to provide direct support to our CEO, helping manage day-to-day tasks, priorities, and communications to ensure smooth and efficient operations. Our main office is in Newtown, PA, however, there is a small office location in Philadelphia that will be utilized for this position to work closely with the CEO.
Position Overview The Executive Assistant will serve as a trusted partner to the CEO, handling administrative, organizational, and communication-related responsibilities. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment. The position is part-time initially, with the opportunity to become full-time based on performance and company needs.
Key Responsibilities - Provide day-to-day administrative and organizational support to the CEO
- Manage and organize the CEOs inbox, including drafting and mirroring email communications
- Track tasks, deadlines, and follow-ups to ensure open items are completed in a timely manner
- Create and maintain daily priority lists and action plans
- Manage the CEOs calendar, including scheduling meetings, calls, and appointments
- Coordinate travel arrangements and meeting logistics as needed
- Act as a point of contact between the CEO and internal/external stakeholders
- Maintain confidentiality and exercise discretion when handling sensitive information
- Proactively identify opportunities to improve workflows, organization, and efficiency
Qualifications & Experience - Prior experience as an Executive Assistant supporting a C-suite executive or business owner
- Strong organizational and time management skills with the ability to manage multiple priorities
- Proven experience managing inboxes, calendars, and executive-level communications
- Ability to mirror tone and style in written communications
- High level of attention to detail and follow-through
Skills & Attributes - Proactive self-starter who requires minimal oversight
- Positive attitude with a strong sense of responsibility and ownership
- Excellent written and verbal communication skills
- Strong problem-solving and adaptability in a dynamic environment
- High level of discretion and professionalism
- Tech-savvy with proficiency in Microsoft Office, Google Workspace, and similar tools
- Strong interpersonal skills and ability to manage relationships effectively
Why Join Exact Solar - Work closely with executive leadership and gain high-level business exposure
- Flexible part-time role with growth potential into a full-time position
- Opportunity to make a meaningful impact within a growing organization
- If moved to full time work, more benefits become available
Flexible work from home options available.
Job Tags
Full time, Part time, Work at office, Flexible hours,