Job Description

Administrative Support Real Estate

Summary

LHH is seeking a detail-oriented and organized professional to provide administrative support for a busy Real Estate practice group. This role includes managing secretarial overflow and assisting with transaction closings.

Qualifications

Highly organized with strong attention to detail.
Ability to manage multiple tasks and prioritize effectively.
Background in real estate legal support preferred.
California notary license is beneficial.
Associates or bachelors degree is a plus.

Responsibilities

Closing Support

Assemble transaction closing binders in accordance with client protocols.
Communicate with title/escrow companies, lenders, and other parties post-closing.
Prepare and send electronic links for closing binders and large files.
Collaborate with attorneys and clients to provide post-transaction support.

Secretarial Overflow

Support existing secretarial teams with administrative tasks.
Open new client matters and manage related documentation.
Prepare and distribute DocuSign forms to relevant parties.
Update closing documents as directed by attorneys or secretaries.
Provide coverage during secretarial absences.

Requirements

Notary Public required.

Professional communication skills across all organizational levels.
Experience in a law firm, title company, or escrow company preferred.
12 years of legal secretary experience in a professional setting.
Strong phone etiquette and client service skills.
Proficiency in Microsoft Outlook, Word, and Excel.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Job Tags

Part time, Local area,

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Real Estate Administrative Assistant (Irvine) Job at LHH, Irvine, CA

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