Full-time
Description
Reports To:
Accounting Manager
FLSA Status:
Non-Exempt (Hourly)
Salary Info:
$29.81 – $34.62 per hour
Position Summary : To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of vendor accounts. Assist with cash management and accurate job costing.
Essential Duties and Responsibilities : To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Specific Responsibilities: · Enter invoices into the ERP system, and manage exceptions identified by accounts payable automation platform.· Prepare check runs and upload into payment processing platform for approval by management.· Review vendor statements and reconcile to ERP system.· Review accounts payable aging, accrued liability and vendor deposit reports weekly and utilize these reports to identify errors.· Prepare month-end reconciliations for accounts payable aging, credit card payable, accrued liability, vendor deposit and other liability accounts as assigned.· Manage reimbursable expenses and upload activity into ERP system.· Utilize Microsoft Excel to generate pivot tables, filter and sort reports, and calculate KPI’s.· Maintain an organized filing system for all vendor invoices, W-9’s and internal reconciliations.· Maintain current subcontractor COI’s and ensure all vendors have current sales tax exemption certificates on file.· Manage accurate job costing of product, labor and reimbursable expenses.· Generate reports as requested by management.· Provide recommendations to management to help improve processes, add value, and cut costs where applicable.
2. Serve as a Steward if iSpace Core Values and Brand ·
3. Other duties as needed to meet business needs.
Competencies: To perform the job successfully, an individual should demonstrate the following.
Analytical Skills – Synthesizes complex or diverse information. Collects and researches data. Uses intuition and experience to complement data. Identifies data relationships and dependencies. Designs workflows and procedures.
Business Acumen - Aligns work with strategic goals. Conducts cost-benefit analyses. Demonstrates knowledge of market and competition. Displays orientation to profitability. Understands business implications of decisions.
Business Ethics - Inspires the trust of others. Keeps commitments. Treats people with respect. Works with integrity and ethically. Upholds and aligns with the organizations Mission, Vision, and Core Values.
Cost Consciousness – Works within approved budget. Conserves organizational resources. Develops and implements cost saving measures. Contributes to profits and revenue.
Leadership – Exhibits confidence in self and others. Inspires respect and trust. Motivates others to perform well. Reacts well under pressure. Shows courage to take action.
Requirements
Education/Experience: Bachelor’s in Accounting, Business Administration, or Economics, or Associates Degree plus 1-2 years of experience, or four years’ related experience.
Computer Skills:
Highly proficient in Microsoft Office tools, including Word, Excel and Outlook, and modular accounting software experience.
Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level is usually quiet.
Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Depth perception and Ability to adjust focus. : To provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of vendor accounts. Assist with cash management and accurate job costing.
Salary Description
$29.81– $34.62 per hour
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